Roots of Change seeks an Administrative Coordinator

1 Mar

Location: San Francisco, California

This is a 19-hour a week position without benefits. The position is scheduled to last at least 6 months and may evolve into full time.

Roots of Change (ROC)
is a non-profit organization working to create a sustainable food system in California by the year 2030. We want every aspect of our food, from the time it’s grown to the time it’s eaten, to be healthy for consumers and the planet, and profitable and fair for those who grow it. ROC’s role is to connect and support the people and parts within the system that have the knowledge, roles, relationships and commitments required to successfully manage a rapid transformation.

The primary focus of the Administrative Coordinator is to support the Operations Director by updating budgets and schedules. Another key component of the work is to review and track invoices and communicate with contractors to ensure a smooth payment system. In addition the Administrative Coordinator will coordinate the logistics needs of ROC’s office. This position supports the work of ROC’s other staff as needed and reports to the Director of Operations.

Key Responsibilities:
1. Revise the budget as directed by Director of Operations.
2. Create and coordinate a tracking system for invoices; code and submit invoices on a daily basis
3. Work with Operations Director to create and update schedules each week (including staff and contractor resource allocation) and circulate to staff.
4. Organize files on Basecamp and ROC’s server.
5. Review timesheets each month to ensure grant-specific hours are recorded by staff.
6. Perform general office management such as taking notes at meetings, purchasing office supplies, making travel arrangements, and coordinating ROC’s office move.
Additional responsibilities such as gathering online activity statistics, entering data and editing email database will be added depending on the evolving requirements of the position.

Qualifications:

o significant experience in most of the key responsibility areas above
o experience working in an office
o four year college degree preferred
o excellent organizational skills; strong attention to detail; ability to stay focused in busy work environment
o excellent written and oral communication skills
o ability to work effectively with diverse groups and communities
o ability to take initiative and solve problems, and to work collaboratively with other staff members
o ability to coordinate and prioritize multiple tasks
o experience with Mac platform and expertise with Word and Excel
o experience revising complex budgets
o experience with project planning and scheduling software such as Microsoft Project and Basecamp a plus
o experience in non-profit work a plus
o experience in and knowledge of multiple aspects of the sustainable food movement a plus
o ability to travel within California occasionally

Position location:
Downtown San Francisco, 221 Kearny Street.

Timing:
We will accept applications until at least March 15, 2010.

Please apply to Haney Armstrong at haney@rootsofchange.org and use Administrative Coordinator as the subject. Please include your resume along with a cover letter describing how your experience matches the areas of key responsibilities and qualifications. Please no phone calls.

Roots of Change is a project of The Trust for Conservation Innovation (TCI). Roots of Change/TCI is an equal opportunity employer. People of color, differently abled people and LGBT persons are strongly encouraged to apply.

%d bloggers like this: