Request for Proposals: Community Food Security Coalition’s Communities Putting Prevention to Work

19 Mar

Program Evaluation – Request for Proposals

Application Deadline: March 30, 2011

The Community Food Security Coalition (CFSC) was one of ten organizations selected to receive funding from the Department of Health and Human Services as part of the Communities Putting Prevention to Work (CPPW) Program to provide technical assistance services on obesity prevention to approximately 20 communities. The communities of the CPPW program are funded under a 2-year cooperative agreement to implement evidence and practice based MAPPS (Media, Access, Point of decision information, Price, and Social support services) strategies<> that are expected to have lasting healthful effects in the years following the end of the funding period. CFSC is seeking an evaluation consultant to develop and implement an evaluation that will discern the effectiveness and impact of the services CFSC provides and contribute to the design for overall our overall evaluation strategy. The evaluation consultant will work closely with our in-house Evaluation Program Director, and CPPW Program Manager.  

CFSC ( <> ) is a non-profit organization dedicated to building strong, sustainable, local and regional food systems that ensure access to affordable, nutritious, and culturally appropriate food for all people at all times. Through this program, CFSC will provide technical assistance to help communities successfully reaching their objectives for the CPPW initiative and to better meet the needs of their communities. Core topics of work include farm to school initiatives, farmers’ markets, food policy councils, and healthy corner stores.

Program Evaluation Goals
The overall evaluation plan for the project will focus on three goals that will meet the reporting requirements by the grant and provide significant feedback for CFSC to improve programming throughout the project:

  1. Assessing Impact of Assistance to CPPW Communities
  2. Assessing Impact on Obesity Prevention Efforts Across the Country
  3. Assessing Effectiveness of CFSC’s Process in Project Implementation

The CFSC CPPW Program Manager and CFSC Evaluation Program Director will be active in evaluating aspects of the work related to goals #1 and #2. The Evaluation Consultant will focus on evaluation of goal #3, while participating in overall evaluation activities as designed by the team. The evaluation team (consisting of all three individuals) will collaborate on projects to provide consistency at multiple levels.

Please email for a detailed copy of the current draft evaluation plan.

Program Evaluation Methods
We envisage engaging in a variety of data collection and monitoring methods for the overall project evaluation, both qualitative and quantitative. [The Evaluation Consultant will most likely focus on methods indicated in #B.] Draft ideas for evaluation methods include:

  1. Set up an on-line reporting system to track project activities for:

· Assistance provided to CPPW communities on MAPPS strategies
· Assistance provided to non-CPPW communities

  1. Interviews / Surveys / Focus Group Discussions with key stakeholder groups such as:

· Representatives from CPPW and non- communities
· Technical Assistance providers (project partners)

  1. Secondary data sources such as:

· Documentation of ongoing CFSC project events such as media logs, mailing logs, list serve membership records, event registrations and evaluations, notes from meetings / learning communities, accounting records, website traffic patterns
· CPPW statistics including procurement policies, sales records, industry reports
· Health indicator data collected by CPPW communities
· Online databases such as the USDA Food Environment Atlas, partner websites, National Council of State Legislatures, National Center for Education Statistics

Program evaluators with at least five years experience in evaluating networks, coalitions or membership based organizations, and working with community food system programs and/or obesity prevention initiatives will be preferred. A proven track record in program evaluation, data management, developing and implementing survey tools and program reporting is essential. Experience working with non-profit organizations and national organizations is also key. Applicants with experience working collaboratively with program staff are encouraged. Other knowledge areas of importance include education, public health and social sciences.

Contract Duration
May 2, 2011 through September 30, 2012 (17 months)

$44,000 is available for an Evaluation Consultant over the contract period plus additional funding for travel costs. As part of the application process, applicants are asked to indicate a scope of work that fits within our limited budget while furthering the overall evaluation plan as described.

Reporting Requirements
The Evaluation Consultant will submit an Evaluation Report at the mid-project (July 2011) and end of project (July 2012) dates. Additional project impact findings (outcomes and outputs) will be reported on an ongoing basis as project findings emerge. The CFSC Evaluation Director and Program Manager will be responsible for submitting the CPPW required quarterly and annual reports. A final consolidated project report (both process and outcome/output based) will be collaboratively submitted by August 15, 2012.

Application Timeline & Process
Evaluation RFP Released:                         March 1, 2011
Application Deadline:                            March 30, 2011
Interviews with Select Applicants:             April 18-22, 2011
Final Selection:                                        April 29, 2011
Contract Start Date:                                May 2, 2011
Evaluation Team Meeting:                        May 19th in Portland, OR (tentative)

Applicants should submit an evaluation proposal that includes:

  1. A description of the applicant’s qualifications to undertake this project, highlighting experience leading and collaborating with an evaluation team, evaluation design for non-profits and knowledge of community food system issues.
  2. A logic model for the CFSC’s CPPW program that addresses the three core evaluation goals.
  3. Initial proposal ideas for Evaluation Consultant’s scope of work that supports the evaluation work plan and fits within current resources available.
  4. Proposed budget for program evaluation activities, with a budget narrative (and details according to hourly or daily rates).
  5. Three references (including a client list) who we may contact to seek information about the applicant’s qualifications and experience.
  6. Resumes or curriculum vitae of key persons undertaking the program evaluation.

Questions or Clarifications Please Contact:
The evaluation of this project is still in the design phase and project details are continuing to unfold. For more details, please contact Jeanette Abi-Nader, CFSC Program Evaluation Director,


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