Washington State: WSFFN seeks Operations Assistant

10 May
The WA Sustainable Food & Farming Network (The Network) seeks a part time (25 hrs/week) operations assistant to assist the Executive Director in the overall operation of The Network. Responsibilities include communications & member outreach, financial accounting and office administrative support. The Network is looking for a creative, dynamic person with initiative to join our team and help build a strong voice for sustainable agriculture in Washington State.
REPORTS TOExecutive Director
LOCATIONMount Vernon, Washington
RESPONSIBILITIES:
• Communication and Member Outreach50%
1. Manage Network Database (The Network uses SALSA, an online database) including: data entry, report generation (ie donor history reports, membership activity reports etc), generation of membership renewal letters; generation and tracking on-line advocacy tools including:
♦ Action alerts
♦ Petitions
♦ Membership generated Letters to targets (ie legislators, or LTTEs)
2. Manage & Update Network Website (Plone based website)
3. Manage & Update addresses on Network listserv
4. Update and edit brochure and other outreach material
5. Provides staff support as needed for Network Membership Committee
• Financial30%
1. Processes all monies submitted via mail, website (Paypal) and in person
2. Works closely with contracted bookkeeper to ensure sound financial accounting
3. Works closely with contracted CPA to prepare IRS 990
4. Banking contact for Peoples Bank: oversees that banking records regarding check signers, account managers, online banking, savings and checking accounts, and merchant services (credit card account) are in proper order
5. Organizes invoices for Director approval and payment by bookkeeper
• Administrative20%
1. Manages office: office systems and equipment purchase & maintenance, procures office supplies, primary contact for landlord
2. Processes & distributes incoming mail and email
3. Answers general phone inquires and requests in a timely manner
4. Maintains historical record of Network administrative decisions (ie Updates Employee Handbook, Board Minutes and Board and Staff contact information)
5. Provides general support as needed (event planning and logistics,
Minimum Qualifications
• Proficiency with SALSA Database or other Customer Relationship Management (CRM) platforms
• Bachelor’s degree and office experience, preferable with a non-profit organization
• Basic bookkeeping knowledge to process donations and work with WSFFN bookkeeper and CPA
• Ability to work independently and complete projects on time
• Excellent verbal and written communication skills
• Organized and diligent record-keeping skills with strong attention to detail and accuracy
• Knowledgeable with Word, Excel (i.e. mailmerge) and electronic mail systems
• Comfortable communicating via email and conference calls
• Personable, highly motivated, and energetic
• Strong interest in sustainable food & farming advocacy
• Some evening and weekend work, and some statewide travel required
• Personal transportation (car)
Salary: This is a 25 hour/week position paying $16/hour with benefits.
Please send your letter of interest, a resume and 3 references by May 13th to egray@wsffn.org or mail it to: The Washington Sustainable Food & Farming Network, P.O. Box 762, Mount Vernon, WA. 98273 No phone calls please. This position is open until filled. The Washington Sustainable Food & Farming Network is an Equal Opportunity Employer and actively seeks a diverse pool of candidates from a variety of backgrounds who are committed to the mission and vision of the organization.
The Network formed in 1997 to create a statewide, grassroots voice for sustainable agriculture advocacy. Our mission is to engage with partners to keep farmers farming and to ensure that all Washingtonians have access to good food. We advocate bringing food from the farm to the table in a way that is economically viable, environmentally sustainable and socially equitable. We are a nonprofit activist-based network which includes organic & sustainable farmers, environmental organizations, farming organizations, faith-based groups, farmer markets, children advocates, anti-hunger and nutrition advocates, the natural foods industry, food coops, educators and others. (www.wsffn.org)
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